{"id":20902,"date":"2020-04-03T18:55:06","date_gmt":"2020-04-03T22:55:06","guid":{"rendered":"http:\/\/www.carecloud.com\/continuum\/?p=20902"},"modified":"2025-10-21T17:48:33","modified_gmt":"2025-10-21T17:48:33","slug":"getting-your-practice-ready-for-telehealth-visits","status":"publish","type":"post","link":"https:\/\/carecloud.com\/continuum\/getting-your-practice-ready-for-telehealth-visits\/","title":{"rendered":"Getting Your Practice Ready for Telehealth Visits"},"content":{"rendered":"

Telehealth is gaining popularity daily and it takes preparation to have a good virtual experience.\u00a0<\/span><\/p>\n

There are three components to get your practice ready. Let\u2019s go over each step, so you\u2019re prepared to <\/span>conduct telehealth visits<\/span><\/a>.\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n

Let Your Patients Know You’re Offering Telehealth\u00a0<\/span><\/h1>\n

You need to let your patients know you\u2019ll offer telehealth visits. There are several ways to get the word out quickly. Here are a few ideas:\u00a0<\/span><\/p>\n

    \n
  1. Change your voicemail message: include a notification that you\u2019re now offering telehealth visits and how to schedule one.\u00a0\u00a0<\/span><\/li>\n
  2. Update website: add a banner to the top of your homepage. Use a bright color to attract attention. Consider adding a popup in case visitors don\u2019t notice the banner.\u00a0\u00a0<\/span><\/li>\n
  3. Utilize social media: update your social media channels to let patients know about the telehealth option. \u201cPin the post\u201d so patients see the information first when they visit your social media pages.\u00a0<\/span><\/li>\n
  4. Send an email: message patients outlining the process of scheduling a telehealth visit.\u00a0\u00a0<\/span><\/li>\n
  5. Send a text: explain the telehealth process to patients right on their phones.<\/span><\/li>\n<\/ol>\n

    Help Your Patients Get Ready For Telehealth Visits\u00a0<\/span><\/h1>\n

    Once you\u2019ve gotten the word out and patients are <\/span>scheduling telehealth visits<\/span><\/a>, you can help them prepare for the virtual visit.\u00a0\u00a0<\/span>Here\u2019s a list to help you ensure your patients have a pleasant experience:\u00a0\u00a0\u00a0<\/span><\/p>\n

    Equipment Patients Need\u00a0<\/span><\/h2>\n

    Quality Camera\u00a0<\/span><\/h3>\n

    Telehealth visits work best when the provider can see the patient clearly. They need a good webcam. Most devices and computers come with quality built-in webcams. If they feel their current webcam isn\u2019t up to par, here\u2019s a list of the <\/span>top-rated webcams<\/span><\/a> to check out.\u00a0<\/span><\/p>\n

    Quality Sound\u00a0<\/span><\/h3>\n

    Patients need to hear the provider, and the provider needs to hear them. Most devices have good microphones and speakers. Encourage them to test their sound quality by doing a video chat with a friend. If the audio isn\u2019t clear, they can use a headset or external mic. Here are some of the top-reviewed <\/span>headsets<\/span><\/a>, <\/span>desktop speakers<\/span><\/a>, and <\/span>mics<\/span><\/a> for reference.\u00a0<\/span><\/p>\n

    Secure and reliable internet connection\u00a0<\/span><\/h3>\n

    Telehealth visits can be done over a wifi connection. However, a computer is less likely to lose signal if it\u2019s plugged into the internet via an ethernet cable. If they\u2019re using their phone at home and have bandwidth issues, they can try connecting to their home wifi.\u00a0<\/span><\/p>\n

    Correct browser for the software you use\u00a0<\/span><\/h3>\n

    Many telehealth apps have specific browser requirements. Let them know which browser to use, so they can download it before their appointment.\u00a0\u00a0<\/span><\/p>\n

    Tips for patients during a telehealth visit\u00a0<\/span><\/h2>\n

    Here are some tips to make their visit run smoothly:\u00a0\u00a0<\/span><\/p>\n

    Find a quiet space<\/span><\/h3>\n

    Whether working, traveling, or at home, ask them to find a quiet area. They\u2019ll feel like they have more privacy and be less likely to get distracted.\u00a0<\/span><\/p>\n

    Have their providers number close\u00a0<\/span><\/h3>\n

    In case they have a signal glitch, or another problem pops up, be sure they have your phone number nearby.\u00a0<\/span><\/p>\n

    Dress appropriately\u00a0<\/span><\/h3>\n

    Remind them that you can see them, so they should dress appropriately. They don\u2019t have to dress up, but should be fully clothed.\u00a0\u00a0\u00a0<\/span><\/p>\n

    Set notifications\u00a0<\/span><\/h3>\n

    Many telehealth apps have notifications. Typically, there are email, phone ,and text message options available. Encourage them to choose one and set them up. It will help them stay informed about their visit.\u00a0\u00a0<\/span><\/p>\n

    Test the webcam\u00a0<\/span><\/h3>\n

    About 10 – 15 minutes prior to the appointment, they should do a quick webcam check. They can test it by opening the webcam via their device\u2019s control panel or do a quick video call with a friend.\u00a0<\/span><\/p>\n

    Set the camera at eye level\u00a0<\/span><\/h3>\n

    If they\u2019re doing a visit via computer, have them set things up so the camera is at eye level. If they\u2019re using a desktop, they can stack up books, or use a box to get their monitor higher. If using a device, have them hold it so they can see their provider face to face.\u00a0\u00a0<\/span><\/p>\n

    Keep lighting in mind\u00a0<\/span><\/h3>\n

    Have them check their lighting situation prior to the visit. Encourage them to sit facing the light of an open window, so their provider can see them. If they\u2019re using a desktop and can\u2019t move it easily, they can close the curtains or blinds and turn on the lights or a lamp.\u00a0<\/span><\/p>\n

    Turn the volume on<\/span><\/h3>\n

    Encourage them to check their volume before the visit begins. They can turn on music or a video to test the sound.\u00a0<\/span><\/p>\n

    Plug their computer or device in\u00a0<\/span><\/h3>\n

    Have them plug their computer or device in so they don\u2019t lose power during the visit. If they won\u2019t be near a power source, remind them to charge their device ahead of time.<\/span><\/p>\n

    Close apps, programs that you don\u2019t need\u00a0<\/span><\/h3>\n

    Ask them to close any apps or programs they don\u2019t need during the visit.\u00a0<\/span><\/p>\n

    Have a list of concerns ready\u00a0<\/span><\/h3>\n

    Ask them to prepare their list of concerns before the visit. If there are technical issues, they\u2019ll know what they need to discuss to keep the appointment moving forward.\u00a0\u00a0\u00a0<\/span><\/p>\n

    Stay engaged\u00a0<\/span><\/h3>\n

    Encourage them to act like they would during a face-to-face visit. Ask them to explain their concerns concisely, ask any questions they have, and take detailed notes. Remind them to look into the camera and speak clearly.\u00a0<\/span><\/p>\n

    Ensure they know their next steps\u00a0\u00a0\u00a0<\/span><\/h3>\n

    Once a telehealth disconnects, their visit has ended. They can\u2019t go back to the room or ask the front desk for clarification. Make sure they understand their next steps and that they can ask for clarification if needed.\u00a0<\/span><\/p>\n

    Getting Providers Ready for Telehealth Visits\u00a0<\/span><\/h1>\n

    Once you\u2019ve decided to <\/span>utilize telehealth<\/span><\/a> in your practice, there is some setup required.\u00a0<\/span>Here\u2019s what you\u2019ll need:<\/span><\/p>\n

    Tips for providers before the visit<\/span><\/h2>\n

    A dedicated space\u00a0<\/span><\/h3>\n

    You can conduct telehealth visits from almost anywhere. If at your practice, consider your office or a dedicated exam room for visits. If at home, your home office or another area can work. You need a private and quiet space, so your patients know their health information is protected.\u00a0<\/span><\/p>\n

    Secure and reliable internet connection<\/span><\/h3>\n

    Your practice probably has a reliable internet connection. If you’ll be at home, you can use a secure wifi connection. If you have connection issues, you may have better luck plugging into the internet via an ethernet cord.\u00a0<\/span><\/p>\n

    Correct browser for your telehealth system<\/span><\/h3>\n

    Many telehealth apps have a specific browser it works best on (i.e. Chrome, Firefox, etc.). Your office computer is probably already set up. If you will be using a different computer, make sure you have the correct browser. You can find this information in the software\u2019s technical support section.<\/span>\u00a0<\/span><\/p>\n

    High-quality webcam\u00a0<\/span><\/h3>\n

    Your patients need to see you clearly. Most computers come with good built-in webcams. If your computer is not up to par, you can find affordable webcams. Here are<\/span> some of the top- rated webcams<\/span><\/a> to get you started.\u00a0<\/span><\/p>\n

    Camera at eye level\u00a0<\/span><\/h3>\n

    Telehealth visits go best when you see your patient eye to eye. If you’re using a desktop computer and need to raise the monitor, stack up a few books, or use a sturdy box. If using a device, hold it so you\u2019re looking straight into the camera.\u00a0<\/span><\/p>\n

    Lighting<\/span><\/h3>\n

    If you’ll be in a room with a window, face the window to let the natural light illuminate you. If your desktop computer is next to the wall and you can\u2019t move it easily, close the curtains or blinds and turn on the overhead lights or a lamp.\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n

    Quality audio\u00a0<\/span><\/h3>\n

    You need to hear your patients and they need to hear you. Most computers and devices come with good speakers and a microphone. If you need higher quality, here are some of the top-rated <\/span>headsets<\/span><\/a>, <\/span>desktop speakers<\/span><\/a>, and <\/span>mics<\/span><\/a> for reference.\u00a0<\/span><\/p>\n

    Tips for providers during the visit<\/span><\/h2>\n

    Dress appropriately\u00a0<\/span><\/h3>\n

    No matter where you conduct the appointment, dress professionally. By appearing like you usually would, you\u2019ll help patients feel the visit is a professional interaction.\u00a0\u00a0\u00a0<\/span><\/p>\n

    Have the support team phone number nearby\u00a0<\/span><\/h3>\n

    You never know when you\u2019ll encounter a technical glitch. Be sure to have the support team phone number nearby. <\/span>\u00a0<\/span><\/p>\n

    Plug your computer or device in\u00a0<\/span><\/h3>\n

    Plug in your computer or charge your device before the visit so you don\u2019t lose power in the middle of your conversation.\u00a0\u00a0\u00a0<\/span><\/p>\n

    Close Unnecessary Programs\u00a0<\/span><\/h3>\n

    Close unnecessary programs on your computer or device.\u00a0 <\/span>\u00a0<\/span><\/p>\n

    Keep notifications on\u00a0<\/span><\/h3>\n

    Set up notifications on your telehealth app and keep them on prior to and during the visit.\u00a0<\/span><\/p>\n

    Check your webcam\u00a0<\/span><\/h3>\n

    Be sure your webcam is ready. If on a device, test it by initiating a video call with someone. If on a computer, find your webcam program in the control panel and test it. Make sure you can see them eye to eye, and the lighting is good.\u00a0<\/span><\/p>\n

    Ensure sound quality\u00a0<\/span><\/h3>\n

    Test your speakers and mic before the visit begins. You can test your audio by opening a voice recording program and saying a few words and your speakers by opening your favorite music app. Also, check that your sound isn\u2019t muted.<\/span>\u00a0<\/span><\/p>\n

    Read patient complaint ahead of the visit\u00a0<\/span><\/h3>\n

    Read the patient’s complaint and history to familiarize yourself before the visit. Have their chart handy, either by having the EHR pulled up or a paper chart for reference.\u00a0<\/span><\/p>\n

    Use the same process as an in-office visit\u00a0\u00a0<\/span><\/h3>\n

    You have a good flow to your in-office visits. Though you won\u2019t be able to do a physical exam, conduct the visit like a face to face encounter. Take a thorough history, ask good questions and document the way you normally would.\u00a0<\/span><\/p>\n

    Stay engaged\u00a0<\/span><\/h3>\n

    You may not be used to being on camera. Look into the camera so your patient feels like you’re engaging with them. Let them know when you take notes or look something up so they don\u2019t think you\u2019re not paying attention. You must communicate what you\u2019re doing because they can\u2019t see you the same way during telehealth visits.\u00a0<\/span><\/p>\n

    Explain the next steps\u00a0<\/span><\/h3>\n

    Explain what they need to do next, whether it\u2019s picking up a prescription or scheduling another appointment. You can have them repeat the instructions back to you, so you\u2019re sure they understand. Take this opportunity to ask for feedback about the telehealth visit. You can use what they say to improve future visits.\u00a0<\/span><\/p>\n

    Now You are Ready to Start Seeing Your Patients Virtually<\/span><\/h2>\n

    Telehealth is gaining popularity daily. Armed with this information, you have the information you need for your providers to see patients virtually. Once your patients know <\/span>telehealth is available<\/span><\/a> and what they need to have a successful experience, and the providers are set up, you\u2019ll be ready for virtual visits that feel just like when your patients come into the office.\u00a0\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

    Telehealth is gaining popularity daily and it takes preparation to have a good virtual experience.\u00a0 There are three components to get your practice ready. Let\u2019s go over each step, so you\u2019re prepared to conduct telehealth visits.\u00a0\u00a0\u00a0\u00a0 Let Your Patients Know You’re Offering Telehealth\u00a0 You need to let your patients know you\u2019ll offer telehealth visits. There […]<\/p>\n","protected":false},"author":1,"featured_media":43395,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[391,69,34],"tags":[35],"class_list":["post-20902","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-covid-19","category-show","category-telehealth","tag-telehealth"],"yoast_head":"\nGetting Your Practice Ready for Telehealth Visits - Continuum<\/title>\n<meta name=\"description\" content=\"Telehealth is gaining popularity daily. It takes preparation to have a good virtual experience.\u00a0There are three components to get your practice ready. Let\u2019s go over each step, so you\u2019re prepared to conduct telehealth visits.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carecloud.com\/continuum\/getting-your-practice-ready-for-telehealth-visits\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Getting Your Practice Ready for Telehealth Visits - Continuum\" \/>\n<meta property=\"og:description\" content=\"Telehealth is gaining popularity daily. It takes preparation to have a good virtual experience.\u00a0There are three components to get your practice ready. Let\u2019s go over each step, so you\u2019re prepared to conduct telehealth visits.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/carecloud.com\/continuum\/getting-your-practice-ready-for-telehealth-visits\/\" \/>\n<meta property=\"og:site_name\" content=\"Continuum\" \/>\n<meta property=\"article:published_time\" content=\"2020-04-03T22:55:06+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-10-21T17:48:33+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/carecloud.com\/continuum\/wp-content\/uploads\/2020\/04\/Getting-Your-Practice-Ready-for-Telehealth-Visits.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1434\" \/>\n\t<meta property=\"og:image:height\" content=\"599\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"cc_continuum\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"cc_continuum\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/\"},\"author\":{\"name\":\"cc_continuum\",\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/#\\\/schema\\\/person\\\/6af17e75a684cc5cd23741e014351348\"},\"headline\":\"Getting Your Practice Ready for Telehealth Visits\",\"datePublished\":\"2020-04-03T22:55:06+00:00\",\"dateModified\":\"2025-10-21T17:48:33+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/\"},\"wordCount\":1812,\"publisher\":{\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/wp-content\\\/uploads\\\/2020\\\/04\\\/Getting-Your-Practice-Ready-for-Telehealth-Visits.webp\",\"keywords\":[\"telehealth\"],\"articleSection\":[\"COVID-19\",\"Show\",\"Telehealth\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/\",\"url\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/\",\"name\":\"Getting Your Practice Ready for Telehealth Visits - Continuum\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/getting-your-practice-ready-for-telehealth-visits\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/carecloud.com\\\/continuum\\\/wp-content\\\/uploads\\\/2020\\\/04\\\/Getting-Your-Practice-Ready-for-Telehealth-Visits.webp\",\"datePublished\":\"2020-04-03T22:55:06+00:00\",\"dateModified\":\"2025-10-21T17:48:33+00:00\",\"description\":\"Telehealth is gaining popularity daily. 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