{"id":4726,"date":"2013-02-03T18:00:54","date_gmt":"2013-02-03T23:00:54","guid":{"rendered":"http:\/\/www.poweryourpractice.com\/?p=4726"},"modified":"2025-07-01T11:27:11","modified_gmt":"2025-07-01T11:27:11","slug":"navigating-your-practices-transition-to-ehr","status":"publish","type":"post","link":"https:\/\/carecloud.com\/continuum\/navigating-your-practices-transition-to-ehr\/","title":{"rendered":"The Paper Trail: Navigating Your Practice\u2019s Transition to EHR"},"content":{"rendered":"

The day has finally come. You\u2019ve left behind the nostalgic comfort of paper charts and stepped into the enlightened path of electronic health records. We salute you.<\/p>\n

But the trail is rocky and without guidance, the task can seem daunting. But don\u2019t worry; PYP is here as always with tools to help you build a more productive, efficient, and modern practice.<\/p>\n

The bottom line is that the right EHR will allow practices to cut down on charting time and see more patients a day.<\/p>\n

Leaving Paper Behind
\n<\/strong>An EHR will organize all of your files into one, easy to access system. No more wasting precious time scouring through messy chartrooms for a single file.<\/p>\n

It\u2019ll not only make medical charts easier to read by eliminating legibility issues but also increase security, allowing you to attain those ever-elusive Meaningful Use incentives.<\/p>\n

Another cool feature of an EHR, which you may not be aware of, is the creation of audit trails. Many times with a nebulous chart room, you never really know who is accessing personal health information (PHI). But a good EHR will track and record what staff members are accessing patient files. Did someone say HIPPA compliance standards<\/a>?<\/p>\n

Most EHR providers will provide you with training sessions during the implementation process. We recommend taking full advantage of these and other online resources at your disposal. The more you know about an EHR\u2019s features, the better. \u00a0\u00a0<\/strong><\/p>\n

A Paper to EHR Walkthrough
\n<\/strong>If your practice can accept that workflow is going to completely change, you\u2019ve already won half the battle. <\/strong>Ease the burden by thinking of EHRs as \u2018enhanced\u2019 paper<\/a>. They contain all of the traditional benefits, but with much more power.\u00a0\u00a0<\/strong><\/p>\n

The rest is just a matter of learning new processes for the same old practices. The four basic EHR features your staff should learn right away are creating new patients and appointments on the system, learning how to bill properly so as not to interrupt cash flow, documenting a physical exam, and, finally, ePrecribing.<\/p>\n

For Michael Pepe, an Implementation Project Manager at CareCloud, a leading provider of EHR services, the biggest obstacle for transitioning from paper to electronic is psychological. It\u2019s crucial to get staff on board with the switch. Designating an office manager or physician to coach the rest of the staff on the new system is useful.<\/p>\n

\u201cOut of all the practices I\u2019ve seen, the most successful really take ownership of the EHR. A physician champion or office manager has to take charge and train and motivate the staff to learn,\u201d said Pepe.<\/p>\n

He even suggests providing incentives to your staff for certain milestones during the implementation process. These incentives will encourage those who aren\u2019t picking up the system to really make the extra effort.<\/p>\n

Pepe also recommends gathering and inputting all of the most recent and reoccurring patients into the system first. There\u2019s no point in entering patients from five or ten years ago if you don\u2019t see them on a regular basis. Remember your goal is to increase efficiency. The patients you see regularly should have priority.<\/p>\n

Next, map your new workflow. Think about adjustments that need to be made from staffing to when a patient walks through the door to when they check out. \u00a0Make sure your staff is crystal clear on how this process will work moving forward.<\/p>\n

Now that we\u2019ve mentioned staffing, it may be a good idea to hire a medical intern to input and scan paper charts into the new EHR. Certain practices may not have the resources to allocate a medical assistant to the time-consuming task of data entry.<\/p>\n

\u201cSometimes high volume practices call me and ask, \u2018I have 2,000 patients, how am I supposed to get these in the system?\u2019 My automatic suggestion is to hire an intern, who can sit there and all day,\u201d added Pepe. \u201cA lot of times undergrad nursing or other medical specialist students really want to get more experience in an office type setting.\u201d<\/p>\n

Finally, have patience and give the new system a chance. There is going to be a learning curve, so be prepared for bumps in the road. However, further down the line, you\u2019ll see your bottom dollar increase with better billing and increased quality of care for your patients.<\/p>\n

What could be better than that?<\/p>\n

Still trying to decide which EHR is best for your practice? Check out our <\/strong>EHR Buying Guide<\/strong><\/a> for some useful pointers on purchasing a new system.\u00a0<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

The day has finally come. You\u2019ve left behind the nostalgic comfort of paper charts and stepped into the enlightened path of electronic health records. We salute you. But the trail is rocky and without guidance, the task can seem daunting. But don\u2019t worry; PYP is here as always with tools to help you build a […]<\/p>\n","protected":false},"author":1,"featured_media":32785,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-4726","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-growth"],"yoast_head":"\nNavigate EHR Transition - CareCloud<\/title>\n<meta name=\"description\" content=\"Right EHR will allow practices to cut down on charting time and see more patients. 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