{"id":7786,"date":"2013-06-30T18:00:35","date_gmt":"2013-06-30T22:00:35","guid":{"rendered":"http:\/\/www.poweryourpractice.com\/?p=7786"},"modified":"2025-07-01T11:04:35","modified_gmt":"2025-07-01T11:04:35","slug":"avoid-pitfalls-hybrid-ehr-paper-workflow","status":"publish","type":"post","link":"https:\/\/carecloud.com\/continuum\/avoid-pitfalls-hybrid-ehr-paper-workflow\/","title":{"rendered":"Avoid the Pitfalls of a Hybrid EHR-Paper Workflow"},"content":{"rendered":"<p>EHRs should lead physicians into the era of paperless practice, but according to a fair share of converters, a number of systems are falling a little short. Last month, we covered a Journal of American Medical Informatics Association study, which revealed that <strong>many primary care practices are still using paper workarounds<\/strong>, even though they are also using an EHR.<\/p>\n<p>But did you know using hybrid EHR-paper workflows could negatively affect your practice?<\/p>\n<p><!--more-->Quality of care, productivity and profitability all suffer from using both paper and electronic charts. So, if you\u2019re already using a quality EHR, it\u2019s time to leave paper behind. Read on to find out why.<\/p>\n<p><strong>Increased Medical Errors<\/strong><br \/>\nAccording to research published by the Pennsylvania Patient Safety Authority\u00a0of more than 3,000 EHR-related incidents, hybrid EHR-paper workflow accounted for the 6<span style=\"font-size: 11px;\">th\u00a0<\/span>highest amount of incidents out of 31 classified incidents.<\/p>\n<p>The largest amount of incidents reported,<strong> or<\/strong> <strong>22%, were the result of incorrect prescriptions<\/strong>. Not much needs to be said about the dangers of giving patients the wrong medication.<\/p>\n<p>Now consider how incidents like these could be reduced if your practice eliminated paper prescriptions in favor of an entirely electronic prescription system. And this only one way in which a paperless system could effectively streamline your practice\u2019s operations.<\/p>\n<p>Errors related to a paper-EHR hybrid workflow usually occur when orders and information written down on paper differ from what is recorded in the EHR. These errors could potentially be erased if only the EHR is used.<\/p>\n<p><strong>Decreases Productivity<\/strong><br \/>\nEHRs hold the promise of increased productivity with features like <a href=\"https:\/\/www.carecloud.com\/continuum\/medical-technology-trends\/8-essentials-to-enhancing-eprescriptions\/\">ePrescribing<\/a>, appointment scheduling and task reminders. Hybrid EHR-paper workflows soften the impact of benefits like these.<\/p>\n<p>The problem lies in duplication. One of the workarounds commonly cited in the JAMIA study, for instance, is the recording of vital signs and other health screening questions on paper when the person who normally records information in the EHR was absent.<\/p>\n<p>This process leads to a loss in productivity because <strong>staff spends twice the time recording the same information<\/strong>. Therefore, train staff members on several aspects of your post-EHR practice workflow en route to eliminating paper-based processes.<\/p>\n<p>Although, when initially implementing an EHR, there may be a transition period in which you need to use hybrid workflows, the key is getting away from paper as quickly as possible. It won\u2019t only keep you from duplicating tasks, but also decrease the time needed for your staff to use the EHR correctly.<\/p>\n<p><strong>Financial Losses<\/strong><br \/>\nEHRs are a substantial financial investment, particularly if you invest in a client-server. <strong>Hybrid workflows hold your practice back<\/strong> from achieving a significant ROI in two ways.<\/p>\n<p>For one, you aren\u2019t saving on paper and any associated costs like filing cabinets and storage rooms. Secondly, you are increasing the time needed to see a positive ROI on your EHR investment. By <a href=\"https:\/\/www.carecloud.com\/continuum\/medical-practice-resources\/improving-roi-ehr-optimize-implementation-faster-time-value-part-1\/\">implementing your EHR into existing workflows<\/a> rather than trying to have two workflows coincide, you\u2019ll better realize the financial benefits of EHRs.<\/p>\n<p>While hybrid EHR-paper workflows may seem like the easiest solution, relying on paper for important practice tasks will hold you back both financially and in terms of productivity. If you still feel the need to rely heavily on paper for workflow processes, it could be time for a new EHR.<\/p>\n<p><strong>Looking for an EHR that is going to get you past paper? Check out our <\/strong><a href=\"https:\/\/www.carecloud.com\/continuum\/definitive-emr-ehr-buying-guide\/\"><strong>Definitive EHR Buying Guide<\/strong><\/a><strong>.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>EHRs should lead physicians into the era of paperless practice, but according to a fair share of converters, a number of systems are falling a little short. Last month, we covered a Journal of American Medical Informatics Association study, which revealed that many primary care practices are still using paper workarounds, even though they are [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":32785,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-7786","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-growth"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Avoid Hybrid EHR Workflow Pitfalls \u2013 CareCloud<\/title>\n<meta name=\"description\" content=\"An EHR-paper workflow can prove detrimental to your practice. 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