A typical day managing a medical practice can really test the amount of stress one can take before bursting a blood vessel. In addition to serving all of the patients that pour through your door, you now have to start preparing staff for big changes like the upcoming ICD-10 switch. You may even be in the process of implementing a new EHR.
With so much going on, making practice management as easy as possible is vital. Just like the iRobot Roomba saves you from slaving over a vacuum cleaner or the Hutzler 571 makes slicing bananas a breeze, the following gadgets and technologies can simplify practice management tasks, both large and small.
Digital EHR Pens
Pens like AssistMed have a built-in camera that captures information written on specialized paper. The information can then be converted into a file showing the information in written form or be converted into typed text and placed into an EHR.
EHR pens are great for practices having a tough time transitioning from paper-based records to an EHR solution. You get the familiar feeling of paper with the advantages of fast data input.
Apps
Smartphones now play a crucial role in most office environments, medical practices included. And with the rise of the smartphone came apps that ease the burden of menial practice management tasks.
Lemon is a perfect example. This app lets you organize paper receipts and analyze purchase trends. Simply take a picture of any paper receipt and categorize it. Lemon then arranges the receipts based on category and type of spending. A breakdown of purchases can be viewed on the vendor’s website.
Super-Scanners
Typical scanners take printed text and convert it to digital images that can be stored on a computer. Scanners like NeatDesk take it to the next level by using intelligent character recognition technology to read information and create organized digital files. Users can then search through the files by keywords.
This is especially useful for practices implementing a new EHR. It makes the redundant task of scanning all your patient information into the EHR much easier by organizing saved files automatically.
Tablet Printing
iPads are becoming increasingly important in medical practice because of the great mobility and accessibility they provide. Now, with wireless print servers, physicians can print reports directly from a tablet for added convenience.
The xPrintServer is one such device that allows this. It simply connects to the office printer, giving physicians and other office staff the ability to print documents from their mobile iOS devices.
Encrypted USB Drives
Keeping patient data secure is a huge responsibility of practice management. Compromising electronically protected health information (ePHI) can lead to hefty HIPAA penalties. That’s why ePHI can’t be stored on standard USB drives.
Encrypted USB drives like LOK-IT protect you from the risk of HIPAA penalties. Data stored on a LOK-IT drive is automatically encrypted and uses hardware authentication to access data. Information on the drive can only be retrieved on the computers at your practice, helping avoid a security nightmare.
Practice management doesn’t have to be as stressful as it is. By adopting technologies like these, it should be easier to keep your practice running smoothly. Don’t hesitate to use technology to your advantage.
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